UniSphere EMS | University Event Management System with Gemma AI

Today's Tasks 12

See All

Send final catering count reminder

InnovateX: 350 buffet plates

Confirm stage backdrop proofing

24x10 ft matte vinyl frame

Review external student roll IDs

VIT, MIT & NIT Trichy entries

Today's Meetings 5

See All

Seating Plan Approval

10:00 AM – 10:30 AM

Dean of Student Affairs & Alex Morgan

Corporate Sponsor Briefing

02:30 PM – 03:00 PM

CloudScale & Apex Motors Leads

Event Operations

October 2026

83%

Ready

18/20 Guests

7/7 Vendors

4 Sponsors

QR Gate Ready

Live Alerts

Gate View

Inaugural seating plan approved by Principal

External college ID check queued for 2 teams

Amphitheatre sound line-array setup starts 3 PM

VIP bouquet floral vendor confirmed delivery

Upcoming Events

💻

2 days left

InnovateX: AI Hackathon

Tasks: 52/60

Progress 87%

Assignees

🤖

3 days left

RoboClash Combat League

Tasks: 72/87

Progress 83%

Assignees

🎸

10 days left

SoundWave: Battle of Bands

Tasks: 39/50

Progress 78%

Assignees

🌿

12 days left

GreenTech & Drone Expo

Tasks: 34/51

Progress 67%

Assignees

Recent Templates & AI Tools

Gemma AI

Event Schedule Synthesizer

Generate full chronological round agendas & rules

Procurement

Vendor Onboarding Hub

Manage Catering, Decor, Flowers & AV sound

Sponsorship

Corporate Pitch Drafter

Customized ROI pitches for student recruiting

Gate Ops

Fast Gate Check-In

Scan QR passes & prevent duplicate entries

Upcoming Events

Manage Events

Event name	Date ↕	Type	Coordinator	Capacity / Reg	Status	Actions

Participant Registrations & Approvals

Review inter-college student credentials from outside institutions before approving admission.

Ticket ID / Name	College Affiliation	Event	Dietary	Status	Approval Actions

Vendor Management Master

Procure Catering (buffet plate splits), Stage Decor, VIP Floral Art, and AV Sound.

🍽️

Catering & Meals

350 buffet plates

🌸

VIP Floral Art

6 bouquets & garlands

🎨

Stage & Decor

24x10 stage vinyl

🔊

AV & Concert Sound

Line array & 4K laser

Category	Vendor Name & Contact	Event	Deliverables Scope	Quote (₹)	Status	Action

Google Gemma Open-Weight AI

Autonomous Campus Event Copilot

Plan schedules, estimate multi-vendor catering/decor quotas, and draft sponsorship pitches locally.

Model: gemma2:2b (Local)

Event Parameters

Event Title

Corporate Sponsors & Partners

Track sponsor tier deliverables, keynote commitments, and logos.

Company	Tier	Contribution (₹)	Contact Lead	Deliverables Scope	Action

Campus & System Settings

Configure university identity, registration rules, gate scanner policies, and Gemma AI parameters.

Event Manager Profile

Account identity displayed across event approvals and coordinator signatures.

Full Name

Role / Designation

Official University Email

Department / Faculty

University & Campus Information

Host institution branding, location details, and inter-college event parameters.

Host University Name

Primary Campus Hub / Venues

Campus Timezone

Inter-College Participation Policy

Registration Approvals & Gate Security

Rules governing participant ticketing, security checkpoints, and scanner validation.

Auto-Approve Host University Students

Issues instant QR passes to registered internal campus students without admin queue delay.

Require External College ID at Gate

Flags external participants for physical student badge inspection during QR scanner check-in.

Anti-Tamper QR Watermark

Embeds cryptographic issue hash and single-entry timestamps into QR ticket passes.

High-Speed Scanner Audio & Haptics

Audio chirp and visual flash for rapid 1-second gate check-ins during peak arrivals.

✦

Gemma 2 AI Autonomous Copilot

Open-source lightweight AI model parameters running locally or via API.

Model Runtime Engine

AI Schedule Creativity (Temperature: 0.4)

0.1 (Strict & Formal) 0.5 (Balanced) 0.9 (Creative)

Autonomous Multi-Track Schedule Synthesizer

Synthesizes keynotes, technical hackathons, meal windows, and valedictory times.

Vendor Procurement & Budget Guardrails

Calculates exact catering plate counts and stage AV equipment with 10% safety margin.

Notifications & Event Alerts

Configure thresholds for gate crowd control and vendor milestones.

Gate Inflow Alerts

Alerts when venue occupancy crosses 85% capacity.

Sponsor Deliverables

Daily digest of corporate sponsor logo & booth readiness.

Catering Headcount

Final meal count locked 24 hours prior to fest start.

University Event Support & Helpdesk

Official contact channels for faculty coordinators, visiting college teams, gate security, and vendor dispatch.

Central Operations Desk

Event approvals & guest speaker protocol

+1 (800) 555-UNIS (Ext. 101)

events-desk@unisphere.edu

Admin Complex, Suite 302 (08:30 AM – 06:30 PM)

Gate Security & Passes

Scanner issues & external bus clearance

Ext. 4410 / Direct: +1 (800) 555-GATE

security-gate@unisphere.edu

Main Gate A Checkpoint (24/7 Response)

Vendor Logistics Hub

Catering plates, decor & audio visual

Ext. 2205 / +1 (800) 555-VEND

logistics@unisphere.edu

Student Plaza Loading Bay Dock #2

Gemma AI & Tech Ops

Autonomous schedule copilot & database

Local Node: :3000

tech-support@unisphere.edu

All Systems Operational

Frequently Asked Questions

Common questions about inter-college participation, passes, and Gemma AI.

How do students from visiting colleges and universities register?

How does Gemma 2 AI automate schedule generation?

What happens if an attendee's QR ticket cannot be scanned at the gate?

How are vendor purchase orders (Catering, Decor, AV) coordinated?

Contact Organizers

Direct dispatch ticket to university event officers.

Target Department

Your Name

Priority

Subject

Inquiry / Message

Today's Tasks 12

Today's Meetings 5

Event Operations

Live Alerts

Upcoming Events

InnovateX: AI Hackathon

RoboClash Combat League

SoundWave: Battle of Bands

GreenTech & Drone Expo

Recent Templates & AI Tools

Event Schedule Synthesizer

Vendor Onboarding Hub

Corporate Pitch Drafter

Fast Gate Check-In

Upcoming Events

Manage Events

Participant Registrations & Approvals

Vendor Management Master

Attendee Admission Pass

Campus Entrance Gate Check-in

Autonomous Campus Event Copilot

Event Parameters

Hospitality & Infrastructure Estimation

Corporate Partnership Pitch

Campus Event Concierge

Corporate Sponsors & Partners

Campus & System Settings

Event Manager Profile

University & Campus Information

Registration Approvals & Gate Security

Gemma 2 AI Autonomous Copilot

Notifications & Event Alerts

University Event Support & Helpdesk

Central Operations Desk

Gate Security & Passes

Vendor Logistics Hub

Gemma AI & Tech Ops

Frequently Asked Questions

Contact Organizers

Today's Tasks 12

Today's Meetings 5

Event Operations

Live Alerts

Upcoming Events

InnovateX: AI Hackathon

RoboClash Combat League

SoundWave: Battle of Bands

GreenTech & Drone Expo

Recent Templates & AI Tools

Event Schedule Synthesizer

Vendor Onboarding Hub

Corporate Pitch Drafter

Fast Gate Check-In

Upcoming Events

Manage Events

Participant Registrations & Approvals

Vendor Management Master

Attendee Admission Pass

Campus Entrance Gate Check-in

Autonomous Campus Event Copilot

Event Parameters

Hospitality & Infrastructure Estimation

Corporate Partnership Pitch

Campus Event Concierge

Corporate Sponsors & Partners

Campus & System Settings

Event Manager Profile

University & Campus Information

Registration Approvals & Gate Security

Gemma 2 AI Autonomous Copilot

Notifications & Event Alerts

University Event Support & Helpdesk

Central Operations Desk

Gate Security & Passes

Vendor Logistics Hub

Gemma AI & Tech Ops

Frequently Asked Questions

Contact Organizers

Event Registration & QR Pass

Propose New Campus Event

Add Vendor Requisition

Add Corporate Sponsor